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For simplicity, I’ll refer to Macintosh versions of Word as MacWord and Windows versions as WinWord version numbers follow in brackets. In this article, I’ll point you in the right directions.

Of course, to do this you need to figure out where these files are located, both for spur-of-the-moment backups and as part of your ongoing backup strategy (i.e., telling your backup software where to look). Indeed, my standard advice for Word is to make a backup copy of these files before you install Word or begin creating new shortcuts that way, if you mess up your files or Microsoft does it for you, you can quickly restore them. Wouldn’t it be a shame if you somehow lost all that hard work? Yet I frequently hear horror stories from editors who have lost their shortcuts to computer crashes or simple carelessness (overwriting a key file), and reinstalling or upgrading Word can erase the files that store your shortcuts and dictionaries if you’re not vigilant about the installation options.

You’ve also probably spent some time adding words to the software’s custom dictionaries, and may even have created specialized dictionaries for certain genres that have their own jargon. You probably even depend on them for getting work done efficiently. If you’re as gung ho as I am, you’ve accumulated a significant collection of these shortcuts. If you’ve used Microsoft Word for any length of time, you’ve probably begun using its key automation features, such as macros and automatic text.